During the event

1. General instructions

1. Try to create an open and conversational atmosphere at the event.

When all participants feel that they are included in the discussion at the event and can report any possible problems, it is easier for the organisers to prevent the problems and take action if any arise.

Water should be available throughout the event, especially if you serve alcohol at the event. Do not serve more alcohol to people who are already too drunk.

If alcohol is served at the event, participants may end up overdoing it.

If the arrangements prove inadequate, the participants’ behaviour is posing a danger or a conversation is at risk of escalating, take action early enough.

2. General instructions for problem situations

1. Try to stay calm and review the situation.

2. Take action and deal with acute situations Delegate tasks if needed.

3. Call the guard or the emergency response centre. You can and must call the police or ambulance to any and all of HYY’s and organisations’ premises when needed. Always follow the given instructions.

4. Do not leave people alone.

5. If needed, suspend the event.

6. See the situation to its conclusion or make sure that some other party, such as the ambulance staff, takes charge of the situation.

3. General instructions if something happens to someone

1. Seek help. Do not remain alone or leave your friend alone.

2. Always call the emergency response centre first. Clearly describe the person’s condition and the situation.

3. Follow the given instructions. Do not, under any circumstances, allow the person to leave alone and without instructions from the emergency response centre on how to treat and monitor them.

4. Assess the situation. If the participants are in danger, it is completely justified to suspend the entire event. Protect the identity of possible victims.

5. Keep in touch with the participants after the event. It is best if one person (e.g. the chair) handles contacts with the participants after the event. While making sure to respect the possible victim’s wishes, you  can contact them later to ask how they are doing and whether there is anything the organising party can do for them.

6. A crime can be reported by the victim, a witness or the police, for instance. This can be done if you believe that you have become a victim of a crime. Reporting a crime does not require you to consider whether there is enough evidence of the crime.